Hi

Can someone plz tell me what you write one the check when you return the deposit

I believe maybe it is 'deposit paid in full' however I am not sure....

Thx,

Bill

Please find enclosed check number 123 the remainder of your deposit after the following payments were made for cleaning the oven, seal prime and color refinishing the North bedroom and living room from smoke film - photos taken (but never shown to the tenant until the judge sees them and passed over to tenant.

Not sure if I’m on the right track with what you are asking, but here goes:

In my state, we give an accounting of any deductions from security deposit. I write it out on a carbon copy receipt book, the kind that has lots of room for notes.

I downloaded an invoice template from Word and changed the title from "Invoice" to "Security Deposit Accounting". I added our logo and address. The template has a space for the name of the tenant, check number, apartment address. It has plenty of room to record the original SD paid as well as itemized deductions, and the amount of deposit being returned. Even has a cheery "We appreciate your business!" footer. This little form looks professional and has served me well.

I get what your asking. By placing a statement that if you cash this refund you have no future claim. You accept this as the correct amount.

We place "return of unused deposit" with house number.

We have long believed that by signing this check and cashing that they accept the final bill for deductions. In 35 years only 1 tenant sued for 3 X's the amount we withheld. So we held 500.00 and he wanted 1500.00 back now. The law says the part in dispute on the bill. He disputed 120.00-- was awarded 360.00. We appealed to Superior court and that was knocked back to the 120.00.

Hi

Bill here

Thx 4 all your replies.....

I too send a detailed invoice with all the damages and cleaning listed as well as unpaid rent.

However I was wondering what you write on your deposit return checks to show that this is the deposit being returned in full and when the tenant cashes it, it is the end of the matter....

Just rely on doing a SD refund that you can defend in court in front of a third party, if you have to.

Generally, I not only say what I'm dinging them for, but I tell them what I'm not dinging them for as well, to give them the understanding that if we want to go back over and argue my numbers, it might not go so favorably.

I always add in a couple of "as a courtesy, and because I've enjoyed you as a tenant, this is what I'm not charging you for, even though I could" freebies to show that I'm being generous and reasonable, should they ever decide to escalate the issue.

I have a Security Deposit Accounting letter template that includes a table where I just plug in the numbers:

Original deposit: $1000

- Water Bill:

- Any Damage (and this gets detailed line by line, like Window Blinds * x = y, Lightbulbs * x = Y, etc.)

- Whatever else would be applicable

Total Refunded: $925.76 (example)

This is printed to a PDF file and emailed to them. The check is sent by the bank to their forwarding address, and the memo line just reads: Security Deposit Refund.

I return most of my deposits pretty much in full except for minor things, so it's usually a pretty simple matter.

I send a closing statement stating the deductions for all work done and future work to be done asap and a check. On the back of the check I add: