Scanning Receipts
Click here for Top Ten Discussions. CLICK HERE for Q & A Homepage
Receive Free Rental Owner Updates Email:  
MrLandlord Q & A
     
     
Scanning Receipts (by Adam [MT]) Jan 15, 2019 1:52 AM
       Scanning Receipts (by David [NC]) Jan 15, 2019 4:14 AM
       Scanning Receipts (by Tony [NJ]) Jan 15, 2019 4:20 AM
       Scanning Receipts (by WMH [NC]) Jan 15, 2019 5:23 AM
       Scanning Receipts (by WMH [NC]) Jan 15, 2019 5:23 AM
       Scanning Receipts (by David [NC]) Jan 15, 2019 6:52 AM
       Scanning Receipts (by Doogie [KS]) Jan 15, 2019 7:06 AM
       Scanning Receipts (by Doogie [KS]) Jan 15, 2019 7:07 AM
       Scanning Receipts (by Vee [OH]) Jan 15, 2019 7:58 AM
       Scanning Receipts (by Robin [WI]) Jan 15, 2019 8:04 AM
       Scanning Receipts (by LordZen [MA]) Jan 15, 2019 8:51 AM
       Scanning Receipts (by Annie [IN]) Jan 15, 2019 10:00 AM
       Scanning Receipts (by David [NC]) Jan 15, 2019 11:19 AM
       Scanning Receipts (by David [NC]) Jan 15, 2019 11:19 AM
       Scanning Receipts (by Tony [NJ]) Jan 16, 2019 5:43 PM
       Scanning Receipts (by Adam [MT]) Jan 16, 2019 7:43 PM
       Scanning Receipts (by Dan [NY]) Jan 17, 2019 5:48 PM

Click here to reply to this discussion.
Click Here to send this discussion to a friend

Scanning Receipts (by Adam [MT]) Posted on: Jan 15, 2019 1:52 AM
Message:

I used to use a Neat scanner and software to scan and categorize my receipts for tax purposes. Now I can't use that software anymore and they want me to pay a monthly subscription to store my data on the cloud. I would prefer to keep my stuff local and do my own backups.

Is there anyone here who would share with me what you are doing to scan, track and run reports for expenses? I need to be able to break things down not only by category, but also by building.

Thanks in advance!

--72.174.xx.xxx




Scanning Receipts (by David [NC]) Posted on: Jan 15, 2019 4:14 AM
Message:

Quickbooks will let you do what you want regarding tracking and reporting of expenses. There is also an "attach" feature so you could scan a receipt and attach it to the corresponding expense in QB. I keep thinking I will go paperless and scan my receipts and then I just end up punching holes in them and sticking them in my year notebook.

I have a printer that will scan things into a PDF file but it isn't exactly convenient to do.

Supposedly the Epson Workforce scanners and the Fujistsu ScanSnap are good stand alone scanners but I hate to spend the money just to scan a document.

Maybe somebody else here has some wise words of wisdom. --65.188.xxx.xx




Scanning Receipts (by Tony [NJ]) Posted on: Jan 15, 2019 4:20 AM
Message:

I absolutely love my Fujitsu Scan Snap. When shopping, I learned it was the one doctors and lawyers use - heavy volume, reliability factors. Anyway I bought third party vendor software by Mariner for the Scan Snap. Maybe they make software for your neat desk? --73.215.xxx.xx




Scanning Receipts (by WMH [NC]) Posted on: Jan 15, 2019 5:23 AM
Message:

Fujitus Scan Snap. I scan directly to Windows folders but there is also software that comes with it (which I have not used) that allows for scanning into a form of database, I think.

If you sign up for a Home Depot commercial card, they will email you each individual receipt! So much easier.

I track expenses per property via Categories and per unit via Tags in Quicken. Reports are easy.

Costco.com tracks my orders and I can download the receipts.

Amazon Business allows me to assign job codes/PO numbers to each order and I can download those receipts as well. --50.82.xxx.xx




Scanning Receipts (by WMH [NC]) Posted on: Jan 15, 2019 5:23 AM
Message:

BTW, I used to have the Neat scanner too. The Scan Snap is SOOOOO much faster! --50.82.xxx.xx




Scanning Receipts (by David [NC]) Posted on: Jan 15, 2019 6:52 AM
Message:

So WMH & Tony you both have gone totally paperless? What kind of system do you have for the files? A data folder for the year and then naming the receipt file by date or name?

20190105 Lowes.pdf

?

--71.217.xxx.xxx




Scanning Receipts (by Doogie [KS]) Posted on: Jan 15, 2019 7:06 AM
Message:

Fujitsu Scan Snap! Just bought one and LOVE it. Went totally paperless about 3 years ago. My only regret is that I didn't do it sooner! I cut my storage down to 1 banker's box with the original leases and a few other things. It's only half full at best.

Before the Scan Snap, I used my printer that scanned. Took forever to scan, but still was worth it.

You can get an external hard drive for dirt cheap now. Can scan to your hard drive and back up to the external. I use the external for storage and back up to another external at a family member's house over the net. Either way, storage is cheap anymore. An external 2TB hard drive is the size of a wallet compared to the 5 Bankers Boxes I used to have! --98.175.xxx.xxx




Scanning Receipts (by Doogie [KS]) Posted on: Jan 15, 2019 7:07 AM
Message:

As for filing system, what I do is have a main folder for the year. Under that, I use subfolders for the property, then month. It doesn't matter what system you use, just be consistent year over year so you can find stuff easy. --98.175.xxx.xxx




Scanning Receipts (by Vee [OH]) Posted on: Jan 15, 2019 7:58 AM
Message:

The Fujitsu is amazinb, as far as storage space is concerned, I have #.jpg files from 1980 along with up to 2011 scanned onto a 64big thumbdrive, still near halfway filled, you might get lost chasing around on a terabyte size.

--76.188.xxx.x




Scanning Receipts (by Robin [WI]) Posted on: Jan 15, 2019 8:04 AM
Message:

Now you're getting ME curious. Which ScanSnap do you use? I found models ranging from $200-$500.... --204.210.xxx.xxx




Scanning Receipts (by LordZen [MA]) Posted on: Jan 15, 2019 8:51 AM
Message:

I almost ask the same question, good post, thanks! --73.159.xxx.xxx




Scanning Receipts (by Annie [IN]) Posted on: Jan 15, 2019 10:00 AM
Message:

We use the ScanSnaX500. Love it! We are getting away from paper files as quick as we can.

c --75.103.xxx.xx




Scanning Receipts (by David [NC]) Posted on: Jan 15, 2019 11:19 AM
Message:

This is why I had coming to Mr. Landlord . . . you guys are making me spend money! LOL

There goes another $500 --71.217.xxx.xxx




Scanning Receipts (by David [NC]) Posted on: Jan 15, 2019 11:19 AM
Message:

Hate coming not had coming --71.217.xxx.xxx




Scanning Receipts (by Tony [NJ]) Posted on: Jan 16, 2019 5:43 PM
Message:

Bought the ScanSnap about 4 years ago from PC Nation. About $450.00. Incredibly reliable and saves time and space. --73.215.xxx.xx




Scanning Receipts (by Adam [MT]) Posted on: Jan 16, 2019 7:43 PM
Message:

Thank you guys for your suggestions and recommendations. I will look into that scanner! --72.174.xx.xxx




Scanning Receipts (by Dan [NY]) Posted on: Jan 17, 2019 5:48 PM
Message:

I use scans snap. All my scans go to Evernote. This allows me to pull up everything on my phone. --107.242.xxx.x



Click Here to send this discussion to a friend
Report discussion to Webmaster


Reply:
Subject: RE: Scanning Receipts
Your Name:
Your State:

Message:
Scanning Receipts
Would you like to be notified via email when somebody replies to this thread?
If so, you must include your valid email address here. Do not add your address more than once per thread/subject. By entering your email address here, you agree to receive notification from Mrlandlord.com every time anyone replies to "this" thread. You will receive response notifications for up to one week following the original post. Your email address will not be visible to readers.
Email Address: