Paperless scanning office
Click here for Top Ten Discussions. CLICK HERE for Q & A Homepage
Receive Free Rental Owner Updates Email:  
MrLandlord Q & A
     
     
Paperless scanning office (by Jen [OH]) Jun 11, 2018 9:02 AM
       Paperless scanning office (by CJ [MO]) Jun 11, 2018 9:22 AM
       Paperless scanning office (by Robert J [CA]) Jun 11, 2018 10:17 AM
       Paperless scanning office (by bet [MA]) Jun 11, 2018 11:21 AM
       Paperless scanning office (by Landlord ofthe Flies [TX]) Jun 11, 2018 11:27 AM
       Paperless scanning office (by Jen [OH]) Jun 11, 2018 11:47 AM
       Paperless scanning office (by cjo'h [CT]) Jun 11, 2018 12:26 PM
       Paperless scanning office (by GKARL [PA]) Jun 11, 2018 3:49 PM
       Paperless scanning office (by BRAD 20,000 [IN]) Jun 13, 2018 2:07 PM
       Paperless scanning office (by NC INVESTOR [NC]) Jun 13, 2018 4:11 PM

Click here to reply to this discussion.
Click Here to send this discussion to a friend

Paperless scanning office (by Jen [OH]) Posted on: Jun 11, 2018 9:02 AM
Message:

How do you go about setting up the paperless office? Is there a scanner that will allow you to scan the document wirelessly and also save the file name right on the scanner? In other words is there a way to scan something to the cloud and then save the file name without a computer?

Completely lost it how to get rid of all the documents and receipts and billing statements in front of me but desperate to go Wireless or have a better filing. Did anybody recommend this stuff like that up and what scanner would you recommend? --74.141.xx.xx




Paperless scanning office (by CJ [MO]) Posted on: Jun 11, 2018 9:22 AM
Message:

You can use smart app to scan and store them on cloud. --97.91.xxx.xxx




Paperless scanning office (by Robert J [CA]) Posted on: Jun 11, 2018 10:17 AM
Message:

I have friends that do everything paperless. Therefore, each time they have an issue and need to find the right "file" to retrieve the necessary data -- they spend hours looking, and often don't find it. Then they call me back up for me to explain things again. Such as where to place a smoke detector or c/o sensor.

I like paper files, folders and note pads. --47.156.xx.xx




Paperless scanning office (by bet [MA]) Posted on: Jun 11, 2018 11:21 AM
Message:

Fujitsu ScanSnap iX500 Wireless Desktop Scanner --74.104.xxx.xxx




Paperless scanning office (by Landlord ofthe Flies [TX]) Posted on: Jun 11, 2018 11:27 AM
Message:

If you do go paperless, set up a directory structure that makes sense and mimics your filing system. Also set up a naming standard for each file like Year-Month-Day-Subject so when it sorts the names, it sorts by date. --108.69.xxx.xxx




Paperless scanning office (by Jen [OH]) Posted on: Jun 11, 2018 11:47 AM
Message:

Are there any specific types of software that should be used for the directory file? We are in paperwork mess trying to geT sorted. --74.141.xx.xx




Paperless scanning office (by cjo'h [CT]) Posted on: Jun 11, 2018 12:26 PM
Message:

Like Robert J,hard to beat the old 8 and a half inch by 11 yellow pad.......charlie................................................. --174.199.x.xxx




Paperless scanning office (by GKARL [PA]) Posted on: Jun 11, 2018 3:49 PM
Message:

I have a brother model 2750 that I use for scanning and it's wireless. I'm completely paperless. The brother machine is a multifunction machine that can scan fax copy and print. --172.56.xx.xxx




Paperless scanning office (by BRAD 20,000 [IN]) Posted on: Jun 13, 2018 2:07 PM
Message:

Jen,

Another 5 votes for Fujitsu ScanSnap iX500. Wireless.

5 votes because I bought one for every helper and each one works flawlessly. Will do double sided, color, high resolution, multiple paper sizes at one time, 27? pages at a time...

This is the one piece of tech that actually does what it is supposed to when you plug it in!

We have a file for every house by house number, which contains a file for every resident and a file for the purchase and other legal stuff for the house. Move in and out photos are in the resident's folder. We scan the lease folder after they move out. KISS.

Receipts: it took us more time to scan than to file the papers. We pay the bill with Quicken, drop the receipt or invoice in a folder for that month, and never touch it again. If we ever (seldom!) need to find a receipt we look on Quicken for the month it was paid and thumb thru that month's folder. (1-2 minutes?)

After 3 years we burn the box of receipt files. Kinda fun! So we have 3 file boxes of receipts in the basement.

I'm also paranoid of data loss so the leases and docs scanned are backed up in the cloud, on an external drive, and on the computer's hard drive.

Personally I am a visual learner so looking at one thing at at time on the screen is like a one armed wallpaper hanger. I like to open up a paper folder and lay out the various documents I need. I wind up printing the scanned docs so I can put together the info I need.

Whatever floats your boat, just determine if it is reducing time or making more work.

BRAD

--68.50.xxx.xxx




Paperless scanning office (by NC INVESTOR [NC]) Posted on: Jun 13, 2018 4:11 PM
Message:

We also use scansnap. The old S1500 and the iX500. We went paperless about 12 years ago. The minute a piece of paper hits the desk it is scanned and shredded.

We use Quickbooks online so all invoices and receipts are attached to the checks and it is backed up every 5 minutes so no chance of losing anything.

We store every document in Dropbox and Onedrive by property by tenant to include any mortgage payments, utility bills, repairs, prop taxes, HOA notices,insurance, all tenant communication, leases and addendums and pdf's their monthly electronic payments and SD deposits. I can access them from anywhere in the world.

ROBERT: your friends need to learn how to tag documents when they are scanned so that they are searchable.If they use a scanner with OCR then they are already searchable. those scans take a little longer but eliminates a step if they don't understand tags. --71.75.xx.xx



Click Here to send this discussion to a friend
Report discussion to Webmaster


Reply:
Subject: RE: Paperless scanning office
Your Name:
Your State:

Message:
Paperless scanning office
Would you like to be notified via email when somebody replies to this thread?
If so, you must include your valid email address here. Do not add your address more than once per thread/subject. By entering your email address here, you agree to receive notification from Mrlandlord.com every time anyone replies to "this" thread. You will receive response notifications for up to one week following the original post. Your email address will not be visible to readers.
Email Address: