 Security of old records (by RockyMtnLL [CO]) Feb 19, 2018 6:29 PM
 Security of old records (by RathdrumGal [ID]) Feb 19, 2018 9:53 PM
Security of old records (by OPM [OR]) Feb 20, 2018 12:27 AM
Security of old records (by Robert J [CA]) Feb 20, 2018 4:37 AM
Security of old records (by TonyT [PA]) Feb 20, 2018 1:57 PM
Security of old records (by TonyT [PA]) Feb 20, 2018 1:57 PM
Security of old records (by Ray-N-Pa [PA]) Feb 25, 2018 3:24 PM
Security of old records (by NE [PA]) Feb 25, 2018 3:28 PM
Security of old records (by RockyMtnLL [CO]) Posted on: Feb 19, 2018 6:29 PM
Message:
Looked at an old post regarding how long to keep old records. I have routinely burned all denied credit applications, and have kept the other records for the last 5 years. (I haven't owned the properties longer than that.) My reason for burning the denied credit applications is to prevent having this personal data get into the wrong hands. My question is this: What is a landlord's liability if this data is compromised, i.e., the records are not destroyed and some unauthorized person gains access and uses the info for identity theft? Would a waiver signed by the applicant instructing that their information be destroyed if not approved be sufficient? Your thoughts?
--69.130.xxx.xxx |
Security of old records (by RathdrumGal [ID]) Posted on: Feb 19, 2018 9:53 PM
Message:
I would think that you would have to show that your took reasonable care to protect the privacy of the records -- file cabinets locked. old record boxes stored in locked storage, anti virus software on the computer, etc. That is what we had to show when the examiner came out to our home office prior to us getting approved to run credit checks. --98.146.xxx.xxx |
Security of old records (by OPM [OR]) Posted on: Feb 20, 2018 12:27 AM
Message:
this may also be state specific, it is in Oregon --162.247.xx.xx |
Security of old records (by Robert J [CA]) Posted on: Feb 20, 2018 4:37 AM
Message:
I agree that credit reports from non-tenants aren't worth keeping for an extended period, but! I've had issues where I denied a women tenancy in a house back in 1997. She received only $800 a month from a social service program and my rent was also $800. She did not make 3 times the rent which wasn't enough money to qualify. She also refused to complete her application, give me her social security number or sign the application. Without a signature and the information I wasn't allowed to run her credit. This case went to "housing" court and I won.
So 20 year later I was renting another unit on that property and also denied someone for credit issues. The above applicant had moved to the building next door and told my applicants the only reason I turned them down was because of their race. Again I found myself in "hot water", and in court.
Only because I was able to get these new applicants to confirm they charged me with racism and their mentor was the hag next door. I had my old files and case history. With that I was able to prove the accusations from the past were unfounded and untrue.
So records may not seem important now, but you never know... I also had the IRS come after me and wanted to see my records going back 20 years. An evicted tenant of mine reported that I collected rents from the garages in cash and did not report them. I had my rental receipt from all garage payments and my tax returns going back since I was 13 years old. I proved I did report my garage income on my returns and they reporting party was bitter because they were evicted....My records saved me once again. --47.156.xx.xx |
Security of old records (by TonyT [PA]) Posted on: Feb 20, 2018 1:57 PM
Message:
I convert all credit reports to PDF's and save them on my PC which can only be access with a password.
If someone sued you, you'd need to convince a jury that what you did was reasonable, so pick something that's pretty secure. --73.230.xxx.xx |
Security of old records (by TonyT [PA]) Posted on: Feb 20, 2018 1:57 PM
Message:
I convert all credit reports to PDF's and save them on my PC which can only be access with a password.
If someone sued you, you'd need to convince a jury that what you did was reasonable, so pick something that's pretty secure. --73.230.xxx.xx |
Security of old records (by Ray-N-Pa [PA]) Posted on: Feb 25, 2018 3:24 PM
Message:
I keep all tenant paperwork for five years....but that also includes the data from the folks that either I didn't accept or for what ever reason - they lived elsewhere after filling out an app.
As for my old tenants, I keep the data for 5 years after they move out.
Having this data stored securely is all what you have to do. Some people do this electronically and others with paper. I typically shred and then burn the paper copies and keep the e-copies on an external hard drive. --24.101.xxx.xxx |
Security of old records (by NE [PA]) Posted on: Feb 25, 2018 3:28 PM
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I have every from since I started and will keep it until the last one is sold. --50.32.xxx.xxx |
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