Here's some general guidelines below. This is not intended to provide you with an all inclusive list, just a general outline of categories/items.
ADVERTISING: Newspaper Ads, Ad Signs, Banner Ads, Phone Book Ads, Mailers incl/Postage
SUPPLIES: Pens, Pencils, Paper, Ink, Legal Forms, Janitorial Items, Pesticides, Weed Killer, General Office Supplies, Water Conditioner Salt, Filters, Pool Chemicals
UTILITIES: Electricity, Water, Gas, Sanitation, Phone Calls, Faxes
CLEANING & MAINTENANCE: Association Fees, Lawn Care, Landscaping, Equipment Tune-ups, Carpet Cleaning, Pumping Septic Tank, Maintenance or Service Fees (Water Filtration Units, A/C)
REPAIRS: Painting Walls, Ceilings, Steps, Doors; Repairing Plumbing & Plumbing Fixtures, Mechanical Systems such as HVAC System & Hot Wtr Heater, Light Fixtures, Door Locks/Handles, Leak Damage to Roofs & Ceilings
(REPAIRS SIMPLY KEEP THE PROPERTY OPERATING EFFICIENTLY, IMPROVEMENTS ADDS VALUE OR PROLONGS THE USEFUL LIFE OF THE PROPERTY FOR MORE THAN ONE YEAR AND MUST BE DEPRECIATED)
MANAGEMENT FEES: Property Management Co. or Onsite Management
LEGAL/PROFESSIONAL FEES: Accounting & Tax Advice, Legal Fees for Rental Matters, Engineering, Credit Checks
COMMISIONS & SUBCONTRACTORS: Commissions to Sales People/Managers, Payments to Independent Contractors
INSURANCE: Fire, Theft, Liability
TAXES: Property, Tag, SSN for Employees
MORTGAGE INTEREST: Interest on Loan for Property (on form 1098)
OTHER INTEREST: Interest on Loan(s) (not on form 1098)
VEHICLE EXPENSES: Standard Mileage Rate or Actual Expenses related to the Management & Upkeep of the Property
OTHER EXPENSES: Assoc Memberships, Bank Charges, Business Gifts/Meals, Licenses, Permits, Postage, Refunds of Deposits/Rents (if in income), Tools, Small Eqpt, Travel & Meals
DEPRECIATION: Improvements to Property, (Including Construction and Reconstruction), Furnishings, Appliances, Utility Trailer, Computers, Computer Software, Tools, Office Equipment such as Desks & File Cabinets, Lawn Maintenance Equipment
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